Senior Executive Business Assistant (English & Russian)

Location: Moscow / On-Site
Employment Type: Full-time
Industry: International Business, IT, High-Tech, Finance
Reporting to: CEO / Executive Director

Who We Are Looking For

We are seeking a highly skilled and proactive Senior Executive Business Assistant to support top-level leadership in a fast-paced, international business environment. This is a critical and strategic role, demanding financial expertise, legal knowledge, and exceptional organisational skills to manage complex international operations.

The ideal candidate is a trusted advisor, problem-solver, and business enabler, capable of handling confidential matters, high-value transactions, and executive-level decision-making support. You will play a key role in international expansion, financial oversight, contract management, and business operations.

If you are a dynamic, results-driven professional with the ability to operate at the highest level of business, we invite you to apply.

Key Responsibilities

Executive & Business Management

• Act as a strategic partner to the Executive Director, ensuring seamless daily operations and decision-making.
• Manage and oversee international business activities, handling critical projects across multiple time zones.
• Handle business correspondence in English and Russian with high-profile partners, government bodies, and financial institutions.
• Support corporate expansion by assisting with company formations, regulatory compliance, and banking operations worldwide.
• Liaise with external legal advisors and financial institutions to streamline corporate structuring and international transactions.
• Manage sensitive and high-stakes business projects with discretion and strategic insight.

Financial & Legal Administration

• Prepare invoices, process payments, and manage international banking transactions across multiple platforms.
• Ensure financial compliance with Russian and international standards, working closely with accountants.
• Maintain accurate financial records, tracking expenses and preparing executive-level reports.
• Assist in drafting, reviewing, and managing contracts and legal documents.
• Coordinate and submit financial and legal documentation in accordance with international business regulations.

Strategic Coordination & High-Level Representation

• Represent the company at global forums, exhibitions, and executive-level negotiations.
• Prepare executive briefings, reports, and business intelligence summaries to support high-level decision-making.
• Manage the Executive Director’s professional social media presence and business networking activities.
• Conduct in-depth research and competitive analysis, providing insights for market expansion and investment decisions.

Travel & Event Management

• Organise complex international travel logistics, ensuring efficient and smooth business trips.
• Handle VIP event coordination, securing high-level access for the executive team.
• Take a proactive approach to problem-solving, ensuring seamless executive mobility and time management.

Confidential & Special Projects

• Act as the executive’s gatekeeper, ensuring priorities are effectively managed.
• Be available for urgent business matters outside standard working hours when necessary.

What It Takes to Succeed in This Role

Required Experience & Skills

• Fluent in English and Russian (C1/C2) – mandatory (Spanish, French, German, or Arabic is a plus).
• 5+ years of experience as an Executive Assistant, Business Assistant, or in a similar high-level administrative or financial role.
• Strong financial acumen – experience with international payments, banking systems, and financial record-keeping.
• Legal knowledge – experience with business contracts, corporate formation, and compliance regulations.
• Advanced MS Office skills (Excel, PowerPoint, Outlook) – strong data handling and reporting ability.
• Experience using online banking platforms for global transactions.
• Ability to draft, review, and refine business documents, contracts, and presentations.
• Understanding of international tax structures and corporate finance (preferred).

Key Personal Attributes

• Highly organised and strategic, with the ability to anticipate problems before they arise.
• Financially and legally astute, comfortable handling high-value business transactions.
• Strong decision-making ability, particularly in high-pressure situations.
• Absolute discretion and professionalism, trusted to manage sensitive executive affairs.
• Global business mindset, comfortable working across international markets.
• Willingness to travel internationally and remain available for executive support when required.

What We Offer

• Competitive salary + performance-based bonuses.
• Official employment under Russian Labour Law
• Fast-track career growth into strategic business operations
• A dynamic, high-impact work environment with global exposure.
• Work schedule: Monday to Friday (5/2), based in Moscow (Smolenskaya metro station). Availability outside working hours for critical tasks is expected.

Are You Ready for This Challenge?

This role is designed for a high-performing professional looking to take on a strategic, high-value role in an international business. If you have the expertise, ambition, and ability to operate at an elite executive level, apply now.