At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.
Johnson & Johnson (MedTech division) is looking for a strong candidate for Multifunctional Center Specialist role based in Moscow.
- Timely and high-quality processing of requests from internal clients for document flow with Johnson & Johnson contractors
- Ensuring compliance with all internal document flow procedures
- Ensuring the ability to quickly access the necessary information and documentation for MedTech sector employees
- Entering contracts, appendices, and additional agreements into the Directum system for approval and processing
- Entering contracts, appendices, and additional agreements into the ICD system
- Timely creation of POs (purchase orders) in the Directum and eMarketplace systems
- Checking the presence of a counterparty in the APEX system and the correctness of the counterparty’s data and details, creating a counterparty record in the APEX system or making adjustments based on the documents from the internal client
- Creating an application in the HCC Life system based on correct and complete set of documents and information from internal client
- Processing the created application in the HCC Life system and regular communication with internal client regarding the approval status
- Timely transfer of a full set of correct documents for payment to the accounting department (Tax reconcilers and Cash Applications)
- Communication with internal clients and contractors on the issue of forming and signing closing documents
- Formation of a full package of closing documents for payment
- Communication with internal clients and contractors on transferring the counterparty to electronic document management and setting up document exchange
- Analysis and minimization of errors in the provided documents from internal clients
- Timely completion of trainings
- Timely provision of data to the financial department for the correct display of expenses
- Timely sending of Notifications on requests status and completed offsets to internal clients
- Updating data in internal trackers of incoming requests on a daily basis to ensure up-to-date information on the status of requests from internal clients (SharePoint)
- Consulting internal clients on issues of payments and provision of documents
- Processing requests on the provision of documents for audit
- Interaction with the courier service on issues of sending and receiving documents
- Involvement in work on projects to automate document management processes
Requirements:
- Higher education (economics, finance or law)
- At least 2 (two) years of work experience in a similar position in the field of management and optimization of internal administrative business processes
- Аt least 2 (two) years of work experience in the field of document management (paper and electronic) and office work, database management
- Knowledge of electronic document management systems and data management processes (including Kontur.Diadoc, 1C EDI, etc.)
- Confident use of Microsoft Excel: ability to effectively analyze, process and visualize data using formulas and pivot tables
- Confident skills in working with databases, document repositories and electronic catalogues – database management and data analysis using various analysis methods and programs
- Knowledge of project management principles, experience in project management is desirable
- Knowledge of English language – Intermediate level
- Activity, dedication, communication skills, initiative, attention to detail, critical thinking, punctuality, independence, ability to work in multitasking mode and with a large number of documents/contractors/programs
- High learning ability and flexibility
- Team player
- Good communication skills (collaborative approach), open-minded
We offer:
- Competitive salary & annual bonus
- Medical and life insurance
- Meal allowance
- Fitness compensation
- Mobile allowance
- Opportunities for professional development and growth