Head of the Registrar's Office

Academic Records Management

Ensure accurate and reliable maintenance of student academic records, including registration, grades, transcripts, and graduation documents.

Oversee compliance with data protection and confidentiality standards.

Develop and implement internal procedures for storing and processing academic data in accordance with accreditation and legal requirements.

Student Registration and Academic Load Monitoring

Organize the course registration process, including schedule changes, waitlists, and prerequisite checks.

Collaborate with academic departments to resolve scheduling conflicts and ensure balanced workload distribution.

Coordinate registration of new students and manage the academic portion of orientation week.

Schedule Planning and Academic Calendar Support

In collaboration with the Academic Affairs Office and deans, develop and update the academic calendar.

Create class and examination schedules, including room and resource allocation.

Organize retake and remedial exams, including planning, student and faculty notifications, and result processing.

Support faculty workload planning.

Graduation and Certification

Review graduation applications and ensure timely issuance of diplomas and certificates.

Liaise with government bodies and accreditation agencies for degree verification and document legalization.

Handle requests for transcripts, certificates, and other official academic documents.

Reporting and Analytics

Prepare regular reports on student performance, enrollment, academic progress, and graduation for university leadership and regulatory authorities.

Maintain databases and utilize Student Information Systems (SIS) to support analysis and decision-making.

System Development and Digitalization

Lead the implementation and modernization of digital academic record systems.

Train staff and end-users on registrar system functionalities.

Collaborate with the IT department to optimize software solutions.

Communication and Departmental Coordination

Provide timely and accurate information to students, faculty, and administrative staff regarding registration and academic records.

Respond to inquiries, requests, and appeals related to academic records with professionalism and confidentiality.

Staff Management

Supervise registrar office staff: assign tasks, monitor deadlines, and ensure quality execution.

Evaluate staff performance, provide training, and foster team development.

Master’s degree in Education, Administration, Information Management, or a related field (Master’s degree preferred).

Minimum of 3–5 years of experience in academic administration, preferably in a university registrar’s office.

Knowledge of student information systems (SIS) and academic record-keeping principles.

Fluency in Uzbek and English is required; proficiency in Russian is desirable.

Experience working with international standards for academic reporting and accreditation.

Knowledge of legislation and regulatory frameworks in the field of higher education in Uzbekistan.

Skills in staff management, process organization, and academic documentation.

Competitive salary and benefits package

Opportunities for professional growth and international collaboration

Modern infrastructure and digital tools

A unique opportunity to contribute to and lead a dynamically developing educational institution