We are looking for an attentive and organized professional to become an integral part of our team, helping us maintain order in services, documents, and workflows. If you love systematization, care about details, and are ready to make your colleagues' work lives easier, we’d love to meet you!
What you'll need to do:
You will ensure the seamless operation of services, organize documents, and assist the team with administrative tasks.
1. Service Management
- Manage key company tools (G Suite Admin, Passwork, ClickUp, Miro, Zoom, etc.).
- Handle access requests, permissions, and user roles.
- Keep internal directories, shared folders, and knowledge bases organized and up to date.
- Track subscriptions, renewals, billing cycles, and service settings.
2. Team Operations & Internal Support
- Support onboarding/offboarding: accounts, access, checklists.
- Assist teammates with service-related questions and basic troubleshooting.
- Maintain internal guidelines, templates, and small operational workflows. Help with light cultural tasks (greetings, small team rituals).
Automation & Process Improvements
- Build small automations using n8n, Make, Zapier, AppScript, or smart spreadsheets.
- Spot repetitive tasks and propose streamlined solutions.
- Create helpful internal instructions, flow diagrams, or mini-tools to improve efficiency.
4. HR & Recruiting Support (Optional)
- Help schedule interviews and maintain accurate ATS data.
- Support small People Ops tasks as the team grows.
Requirements:
We're seeking a candidate who meets the following requirements:
- Has strong comfort with tools, admin panels, permissions, and system settings (G Suite Admin, ClickUp/Notion/Trello, Passwork — or similar).
- Learns new software quickly and enjoys solving technical issues independently.
- Thinks in processes, structure, and accuracy — keeps systems clean and consistent.
- Works calmly with multiple parallel tasks and communicates clearly.
- Is proactive: notices what can be improved and drives it to completion.
- Has confident spreadsheet skills (formulas, functions, basic automation).
- Speaks Russian (native) and English (Upper-Intermediate+).
- Has 1–3 years of experience in Operations, PA/EA, Office/Service Management, or Support in an IT/startup environment.
Bonus Skills
- Familiarity with the G Suite admin panel.
- Experience using task management systems like Trello, Kaiten, or Notion.
☝🏼 Please note that you must be available five days a week and have at least five working hours overlap with the team and clients (PST/PDT time zone).
Perks and Benefits:
🏝 Work remotely: Live and work wherever you like!
🕒 Part-time format: Flexible workload suitable for combining with other commitments.
💻 Home office setup: Laptop, software, and anything else you may need for work;
👓 Professional development: We cover 50% of the costs of relevant educational activities;
⛺️ Vacation time: Annual leave (twice a year for two weeks) + holidays;
💪 Employment: via Deel contract.
Hiring Process:
Do you fit this role and want to join our team?
These are the following steps:
1️⃣ Apply for a job →
2️⃣ Meet our team at the 1st interview →
3️⃣ Do a test assignment →
4️⃣ Review results with our team →
5️⃣ Review results with our team →
💛 Be hired and join us!
We value time, so the whole process takes not more than 2 weeks.