Office Administrator

Now Hiring: Dedicated Office Administrator (Moscow Office)

We’re looking for a dedicated and well-organized Office Administrator to support daily operations in our Moscow Office for a property developer company based in Dubai. The ideal candidate will be proactive, detail-oriented, and capable of managing a wide range of administrative, coordination, and office management tasks to ensure smooth day-to-day operations.

Position Details:

• Location: Moscow, Russia

• Schedule: Full-time, 5 days a week (Monday to Friday)

• Start Date: Immediate

• Compensation: Competitive salary

Key Responsibilities:

• Oversee daily office operations to maintain a professional and efficient work environment
• Act as a liaison between the Moscow office and the Dubai office for reporting, coordination, and documentation
• Handle correspondence, phone calls, and email communications in a timely and professional manner
• Manage office filing systems, document control, and record-keeping
• Receive and record client payments in coordination with Dubai Office, ensuring proper documentation and security procedures
• Open and close the office daily, ensuring the workspace is ready before business hours and properly secured after hours
• Monitor and maintain pantry and office supplies, ensuring sufficient stock at all times
• Order and coordinate pantry supplies and office essentials as needed
• Ensure the office is kept clean, organized, and presentable for staff and visiting clients
• Coordinate with cleaning staff, vendors, and service providers for office maintenance
• Prepare reports, memos, and presentations as required
• Support management with property-related administrative coordination and documentation

Qualifications:

• Bachelor’s degree in Business Administration or a related field
• Minimum 3–5 years of experience in office administration or executive support (real estate or property industry preferred)
• Strong organizational and multitasking skills with high attention to detail
• Excellent written and verbal communication in English and Russian
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Professional, dependable, and able to work independently with minimal supervision
• Additional skills required in the role include social media outreach, social customer service, platform expertise, and influencer marketing is an advantage.

• Trustworthy with handling payments and sensitive information

• Positive, proactive attitude with a strong sense of responsibility

What We Offer:

• Competitive salary package

• Opportunity to work with an established international property developer

• Supportive and professional working environment

• Career growth and development opportunities