Admission Assistant

Haileybury Almaty prioritises the safety and wellbeing of our community and expects all staff to share the same commitment. Our Child Protection & Safeguarding policy outlines the measures we have in place to ensure the safety of all students. As part of our safer recruitment process, online searches, extensive checks and references will be conducted.

Haileybury Almaty is an equal opportunity employer and as such treats all job applicants and staff with equal respect free from unjustifiable discrimination.

As an international British independent school in Almaty, we are looking for Admission Assistant.

Admission Assistant at Haileybury Almaty School shall provide administrative support to the Admission Manager. Admission Assistant must display a high degree of professionalism & diplomacy in dealing with the visitors, students, and staff, parents and outside partners.

RESPONSIBILITIES:

• Greet and welcome guests/parents/staff as soon as they arrive at the school and accompany them to admissions office;

• Prior to visit, provide basic school information via phone and direct parent to relevant part of website for further information;

• Provide basic and accurate information in-person and via phone/email;

• Check email and mobile phone messages regularly to ensure parent requests are responded to in timely manner;

• Perform update operations on ISAMS/Firefly as required;

• Collection, checking and logging on ISAMS of all accepted pupils;

• Maintain the departmental archive;

• Preparation of required documents for termination of contracts and Transfer certificates;

• Registration of potential pupils for CAT4 testing and co-ordinating students during tests;

• Arrange school tours for prospective parents and pupils;

• Assist in organizing A Level scholarship programme;

• Assist in organisation of Open Mornings;

• Assist in preparation of welcome packs;

• Efficiently manage and prioritise the complex demands of a wide range of duties and responsibilities;

• Handle routine admissions tasks (printing application forms, track incoming calls etc);

• Make translation from English into Russian/Kazakh and from Russian/Kazakh into English.

PERSONAL REQUIREMENTS

Essential Minimum Requirements

• An understanding and ability to demonstrate practical support of the School ethos;

• Be highly competent in the use of the English language and have the ability to compose letters and documents when necessary;

• Be an efficient and effective administrator, with an ability to work well under the pressure of deadlines;

• Possess excellent interpersonal and communication skills with school staff, pupils, parents and partners;

• Possess self confidence and a willingness to accept responsibility;

• Be a lateral thinker, able to negotiate and co-ordinate at critical times;

• Ability to show flexibility when required;

• Ability to demonstrate high levels of skill in people management with staff, students, parents and external stakeholders;

• Ability to demonstrate high skill levels in computer software packages, including Word, Excel, PowerPoint, Outlook and the internet;

• Be able to enthuse and inspire colleagues to create a positive collaborative working environment;

• Be someone who enjoys the chance to participate in regular professional development;

• Possess patience and flexibility when dealing with a range of situations and people, including the ability to respond to staff, student, parent needs.

Skills

Admissions Assistant must demonstrate the following skills:

• team building skills;

• excellent interpersonal skills and a confident manner;

• tact and discretion;

• analytical and problem solving skills;

• decision making skills;

• effective verbal and listening communications skills;

• attention to detail and high level of accuracy;

• very effective organizational skill;

• effective written communications skills;

• programs, and e-mail at a highly proficient level;

• stress management skills;

• time management.

Requirements:

• Qualifications: high school diploma or equivalent.
• Experience is desirable in Educational Sector.
• Highly organized and proactive with excellent interpersonal skills, along with a keen eye for detail
• Have excellent written and verbal communication skills, in English. IELTS 7.0 or above is desirable.

• Be highly competent in the use of the English, Kazakh and Russian languages and have the ability to compose letters and documents when necessary

• Experienced in using a mass mailing system to deliver email communications.
• Proficient with Microsoft Office packages and have knowledge of running data reports from a database.
• Used to working to demanding deadlines and are able to priorities tasks and projects

• High competence in the use of various software packages such as Microsoft windows, Microsoft excel, Microsoft word and Microsoft PowerPoint, Outlook, Gmail and etc.

• provided CV in English is preferable.

Benefits:

• We will provide medical insurance.(after the probation period);
• Free breakfasts and lunches during the School term;
• Haileybury Almaty is committed to safeguarding and promoting the welfare of children and young people and expects all staff and those connected to the school to share this commitment. Applicants for this post must be willing to undergo child protection screening including reference checks with previous employers and a Police check or equivalent.
• The closing date for application is Feb 20, 2026 ( Friday).