Assistant (Administration Support)

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

You will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of budgets, expenses, ordering supplies, answering calls and emails.

How you will contribute

Office:

• Meeting and greeting MDLZ guests and clients, following the standards of the Company’s corporate culture;

• Registration and storage of all incoming and outgoing mail and other documents, as well as their transmission to recipients;

• Arranging mail delivery (using a courier service);

• Providing workplaces with necessary stationery (ordering goods);

• Coordination of daily office cleaning services, work of the florist, driver and cleaning service;

• Ensuring the safe disposal of waste, calling the appropriate services for the removal and disposal of confidential information, documents, and paper;

• Ensuring uninterrupted operation of electricity, water supply and sewerage systems;

• Preparation and placement of paper and electronic information: information about birthdays, etc. Videos on monitors in the office;

• Coordination/assistance in organizing corporate events;

• Scanning, copying and filing documents related to the business and administrative activities of the office;

• Accounting for household and office supplies in the office, ordering necessary goods;

• Organizing a workspace for a new employee;

• Coordination of administrative office needs/office maintenance and supply services;

• Work in the COUPA program - creation of PO (admin, HR, finance, vehicle fleet) GR (admin); adding a supplier to the system/adjusting details (admin).

• HSE functional – health and safety briefing

Procurement:

• Assisting the procurement department in finding local suppliers of services/goods;

• Support for agreeing and signing ADMIN contracts (check from the local side);

• Management of the database and archive of all administrative contracts.

Finance:

• Account registration and expense admin;

• Preparation of cost tables/budgeting at the manager's request.

Car fleet:

• Replenishment of fuel cards;

• Writing letters to an insurance company;

• Updating powers of attorney Monthly fuel and lubricants report.

More about this role

What extra ingredients you will bring:

• Highly developed customer service orientation

• Excellent written and verbal communication skills

• Attention to detail combined with proactive attitude, very good communication and interpersonal skills

• Excellent teamwork and able to anticipate needs and respond accordingly

• Ability to work independently and manage multiple priorities;

Job specific requirements:

• University Degree;

• 1-3 years of relevant experience at similar role;

• Experience in working with contracts, accounting/financial documentation is a must;

• Familiarity with SAP and COUPA system would be an advantage.

• PC literacy (Excel, Word, PowerPoint)

• English – Upper Intermediate

Work schedule:

Monday – Friday

9.00 – 18.00 or 8.30 – 17.30