Head of Administration Department

1. Education and Work Experience

• Education: Higher education (in Business Administration, Management, Public Administration, Economics, or Law).
• Work Experience:
  • Minimum 3–5 years of experience in organizational and administrative management, operational management, or facility support/facilities management;
  • Minimum 2 years of leadership experience in coordinating administrative tasks and managing a team.

2. Organizational and Administrative Skills (Core Competencies)

• Workflow and Operational Management:
  • Ensuring the smooth and continuous daily operation of the office and company departments, as well as compliance with internal rules, policies, and regulations;
  • Establishing the internal communication system and coordinating operational communication between departments.
• Event and Meeting Organization:
  • Organizing executive meetings, strategic sessions, business meetings, and reception of local and international guests (delegations, protocol events) at a high level;
  • Taking full responsibility for the organizational support (venue, equipment, catering, transport) of corporate events and internal meetings.
• Business Travel and Logistics Management:
  • Organizing local and international business trips for management and employees (flight/train tickets, hotel bookings, transfers, visa support).
• Office Infrastructure and Facilities Management:
  • Monitoring and maintaining the proper condition of office spaces, buildings, and infrastructure facilities;
  • Conducting negotiations and entering into contracts on optimal terms with external vendors/contractors providing stationery, security, cleaning, catering, IT equipment, and transport services.
• Budgeting and Cost Optimization:
  • Drafting annual/monthly budgets for administrative and organizational expenses, analyzing expenditures, and optimizing costs.
• Internal Control and Safety:
  • Ensuring compliance with labor protection, fire safety, and access control system (entry/exit control) standards on company premises.

3. Computer Literacy and Language Proficiency

• ICT and Digital Skills: Advanced proficiency in MS Office (Excel, Word, PowerPoint), task/event management platforms, and online meeting tools (Zoom, MS Teams).
• Language Skills:
  • Uzbek and Russian — Fluent (spoken and written, for conducting business communication with management and partners);
  • Korean — Minimum TOPIK 4 / Level 4–5 or fluent/working level (for conducting negotiations and coordinating organizational tasks with Korean management, partners, and delegations);
  • English — B2 level (considered an added advantage).

4. Personal and Leadership Qualities (Soft Skills)

• High Organizational Skills: Ability to prioritize tasks effectively and delegate clear instructions to the team.
• Multitasking: Ability to oversee multiple organizational and administrative processes simultaneously without compromising quality.
• Stress Resistance and Problem-Solving: Ability to resolve emergency or unforeseen organizational disruptions swiftly and effectively.
• Diplomatic and Protocol Communication: Tactful and professional communication skills for engaging with executives at various levels, international partners, and government representatives.