Receptionist (Main Reception)

Haileybury Astana is committed to safeguarding and promoting the welfare of children and young people and expects all staff and those connected to the school to share this commitment. Applicants must be willing to undergo child protection screening including reference checks with previous employers and police checks. Online searches will be done as part of due diligence checks for shortlisted candidates.

Haileybury Astana School is Equal Opportunity Employer.

As part of our safer recruitment process, we will be conducting thorough online searches, extensive background checks, and collecting references.

Haileybury Astana is currently seeking a dedicated Receptionist (Main Reception) to provide essential support across a variety of office functions.

Type of contract: Temporary maternity cover contract

Start date: November 2026

Work schedule: Monday-Friday, 8AM - 5 PM

We offer:

- Competitive Salary

- Annual Paid leave 30 calendar days

- Free and Healthy Breakfast & Lunches in School

- Free Transportation to School

- Medical Insurance coverage for staff and family members or flexible benefits programme covering fitness, travel and other eligible expenses

- Continuous Professional Development opportunities

- International & Friendly environment

- Wellbeing programme (access to the gym and swimming pool outside of working hours)

Main Responsibilities:

• Greet and register pupils, parents, and visitors, and direct them appropriately
• Operate the main school switchboard, handle calls, transfer messages, and provide information
• Answer general enquiries from parents and visitors
• Maintain a clean and organized reception area and ensure continuous desk coverage
• Manage incoming and outgoing mail and document filing on a monthly basis
• Prepare monthly reports for Yandex Taxi and Emex deliveries for the Accounting Department
• Arrange corporate taxi bookings for staff
• Collect morning and afternoon attendance registers for teaching staff
• Schedule appointments and maintain calendars for meetings with parents and teachers
• Coordinate parent-teacher meetings and related communications
• Coordinate and manage the rental of school facilities (sports halls, theater, etc.), including scheduling bookings and liaising with tenants
• Carry out basic administrative tasks, including document processing and translation when required

Requirements:

• Bachelor’s degree in a relevant field
• English proficiency at Upper-Intermediate level or higher
• Previous experience as a receptionist, office manager, or personal assistant
• Customer-oriented and service-minded attitude
• Excellent organizational and time-management skills