Finance & Administration Manager

Finance & Administration Manager

Farmina Russia | Moscow | Full-time

About the role

Farmina is an international pet nutrition company. We are looking for a finance and administration specialist to join our small Russian team.

This is a hands-on role with no direct reports. We need someone who is comfortable checking figures and documents, following up on open issues and putting simple, workable procedures in place.

Our external provider will handle routine accounting, payroll and document processing. You will work with them to ensure that information is complete, reports are correct and deadlines are met. You will also support colleagues with everyday financial and administrative questions and work closely with our headquarters.

You will report to the Managing Director Russia, with a dotted line to the HQ Financial Controller.

What you will do

• Coordinate the external accounting provider: supply information, check their work, follow up on deadlines and resolve questions.

• Review, finalise and submit corporate and statutory reports within your delegated authority. Coordinate month-end closing and reconciliations.

• Handle communication with tax authorities and other regulators, arranging documents and responses with the provider and relevant specialists.

• Track expenses, budgets and cash needs; explain variances and follow up on outstanding advances, payments and balances.

• Help colleagues follow purchasing and payment approval procedures. Support workflows in Microsoft Dynamics NAV and coordinate data reconciliation with 1C.

• Set up and maintain practical procedures for electronic document exchange, expense claims, business travel, contract approvals and document storage.

• Keep administrative matters organised, including HR documentation, powers of attorney, electronic signatures and access rights, working with colleagues and the provider.

• Organise personal data procedures and follow up on compliance with company policies and applicable requirements, involving HR, IT or legal specialists when needed.

• Stay in regular contact with HQ on financial and administrative matters and follow agreed actions through to completion.

What we are looking for

• Relevant experience in accounting, finance or a combined finance and administration role, with the ability to work independently.

• Practical knowledge of Russian accounting and tax requirements, including closing periods and submitting reports.

• Experience with Microsoft Dynamics NAV / Navision and confident use of 1C and Excel.

• English good enough for regular correspondence and working calls with HQ.

• Ability to organise tasks, agree deadlines and implement straightforward improvements to everyday processes.

• Attention to detail and willingness to investigate a question, find the right support and see it through.

• Readiness to handle a mix of financial and administrative tasks in a small team.

Experience working with an outsourced accounting provider or an international head office would be helpful.

Your first priorities

Take over existing responsibilities, keep payments and reporting running smoothly, establish a working routine with the provider and help move document handling and approvals into electronic workflows.

Working with us

This is a full-time position in Farmina’s Russian team, with direct access to local management and regular interaction with international colleagues. You will have support from the external provider and relevant specialists while taking personal responsibility for getting everyday matters organised and completed.

Please send your CV in English. Part of the interview will be conducted in English.