Personal Assistant to CEO & Family (Family Office)

We are a Family Office supporting an international entrepreneur and his family. The family lives in several countries and travels frequently. We are looking for a Personal Assistant who will run the family's personal life behind the scenes, so that everything works without the family having to think about it.

This is not a corporate EA role. Your focus is the family: their time, homes, travel, health, children and finances. It suits someone who finds real satisfaction in a smoothly run life.

What you'll be responsible for

• CEO's personal agenda. You'll manage the calendar, personal meetings and calls, and prepare whatever he needs for each day.
• Family support. You'll be the go-to person for every family member, from everyday requests to complex arrangements.
• Travel & documents. You'll plan trips end to end and keep a calendar of visas, residence permits, passports and document renewals across several countries.
• Health. You'll arrange doctors, clinics, check-ups and insurance in different countries.
• Children's education. You'll find schools and tutors, coordinate schedules and keep in touch with teachers.
• Household staff. You'll coordinate the daily work of household staff (housekeepers, drivers, tutors): you'll set schedules and tasks, make sure everyone is on the same page, and handle any issues that come up.
• Properties. You'll oversee maintenance, renovation, contractors and purchases for homes in several countries.
• Finances & admin. You'll handle bills, fines, taxes and other payments in multiple currencies. You'll track budgets, negotiate with suppliers and keep all deadlines under control.
• Shopping & gifts. You'll take care of wardrobe, household purchases, and gifts for family, partners and friends.
• Ad-hoc requests. You'll research options and come back with a ready-made solution rather than a list of questions.

What we're looking for

• 3+ years as a personal assistant, family assistant, or in a Family Office or VIP service
• English at C1 level or above, written and spoken
• Confident use of digital tools: Google Workspace, MS Office, a task manager (we use Asana), and AI assistants such as ChatGPT or Claude for research, translation and documents
• Strong organisation, attention to detail and the ability to juggle many tasks at once
• Absolute discretion with confidential information
• Higher education

What we offer

• Fully remote work
• Schedule: 2/2/3
• Official employment under the Russian Labour Code
• Medical insurance and a lunch allowance
• A small professional team where your expertise and initiative are valued